1. Registration and Payment
a. RWAV will not consider any Registration not accompanied by the Fee (all Fees being expressed as GST inclusive amounts) or where it is incomplete. In the event that you choose to pay by invoice, Registration will be deemed complete once payment is received.
b. Where attendance pre-registration is not required, entrance will be assigned on a âfirst-inâ basis subject to availability. RWAV reserves the right of entrance.
c. If RWAV has invited you to attend an event without the need for registration or payment of the requisite Fee, you must confirm your attendance within the specified time frame in the invitation (if any) in order to reserve your position.
2. Event Changes
a. RWAV reserves the right at any time to:
i. Change the format, participants, content, location and timing or any other aspect of the Conference.
ii. Postpone Events or any part of those Events.
iii. Cancel an Event or any part and will not be liable to you for any damages, costs, losses or expenses of any kind incurred or suffered by you in connection with RWAV modifying, postponing or cancelling an Event or any part.
b. If your cancellation notification is received by RWAV at least ten business days before the start date of an Event, RWAV will provide you with a refund of the Fees minus the administration cost of $50 per ticket (and/or as reasonably determined by RWAV). No entitlement to repayment arises for cancellations with less than ten business days of notice (on or after 1 February 2025).
c. The RWAV Conference eventâs content and program are accurate as at the time of printing. RWAV may make changes as required; however, will use reasonable efforts to provide a program and content of the equivalent standard.
d. Participants must exercise their own judgement as to the suitability and applicability of information provided during any Event. RWAV will not be held liable for the different interpretations that might arise from the information shared.
3. Delegateâs Rights and Obligations
a. By registering, you warrant your details as provided are true and correct.
b. You must comply with any particular conditions, rules, regulations or usage requirements of the Venue or of RWAV in connection with the conference. Any delegate guides are available from RWAV on request. RWAV will use reasonable efforts to update you on subsequent amendments.
c. You are expected to behave in a professional and appropriate manner during the RWAV Conference.
d. You must also comply with all verbal and written directions given by RWAV or the Venue whilst at, entering, or departing the Venue (including without limitation in respect of an acceptable noise level emanating from the exhibitor space).
e. RWAV reserves the right, without any liability, to refuse admission to, or to eject you from the event, in its absolute discretion, including (without limitation), for failure to comply with these Delegate Conditions or if in the opinion of RWAV you represent a security risk, nuisance or annoyance to the running of the event.
f. Photography and the recording or transmitting of audio or visual material, data or information is prohibited at the event without RWAVâs prior written consent.
4. Transfers and Substitutions
a. Where permitted, you may substitute another delegate to attend the RWAV Conference in your place by written notice to RWAV prior to the start date. RWAV reserves the right to refuse entry to any substitute delegate for whom RWAV was not provided written notice or where relevant eligibility criteria (if any) are not satisfied.
5. Cancellation
a. Where permitted, you may cancel all or part of your registration. Notification of cancellation must be made in writing and emailed to RWAV at conference@rwav.com.au.
b. If your cancellation notification is received by RWAV at least ten business days before the start date of an Event, RWAV will provide you with a refund of the Fees minus the administration cost of $50 per ticket (or as reasonably determined by RWAV). No entitlement to repayment arises for cancellations with less than ten business days of notice (on or after 1 February 2025).
c. Refunds will not be granted if you fail to attend or where a substitute is refused entry under clause 5(b).
d. For Accommodation, you may make or cancel your Accommodation by contacting the Accommodation provider directly. RWAV holds no responsibility or liability for accommodation apart from exceptions provided by RWAV on prior agreement.
6. COVID-Safe â Booking with Confidence
a. The Event will be fully COVID-safe and compliant to government health requirements to do what we reasonably can to protect your health and safety and that of all attendees. This will include appropriate social distancing and other measures in line with current health directives.
b. Itâs in everyoneâs interest to ensure anyone who feels unwell stays away from events, so we will offer you a refund subject to RWAVâs assessment and discretion.
7. Risk Management
a. It is your responsibility to inform RWAV of any special dietary or other requirements you may have in advance to enable RWAV to attempt to accommodate these requirements (or where this is not possible, inform you of such).
b. You use the Venue and all associated facilities at your own risk. Despite anything else in these Delegate Conditions, RWAV accepts no liability to you or any third party for any loss of or damage to any of your equipment, materials or other belongings brought to the Venue, whether by fire, theft, accident, injury or otherwise.
c. Delegates are responsible for their own wellbeing and personal items. RWAV accepts no liability for any loss, damage or injury incurred in connection with the RWAV Conference.
d. Any liability incurred by RWAV in connection with the Event will be limited to the refund of the fee paid to RWAV. All guarantees, representations, conditions and warranties of any nature are expressly excluded. However, nothing in these Delegate Conditions limits, excludes or modifies or purports to do so, the guarantees as provided under the Competition and Consumer Act (Cth) and the Australian Consumer Law. If these Acts impose any inalienable consumer rights then, to the extent of any inconsistency with these Delegate Conditions, these Delegate Conditions are to be read down to permit those rights.
e. To the maximum extent permitted by law, RWAV excludes all indirect or consequential liability and all liability for any loss (including indirect or consequential loss), expense, damage, personal injury or death incurred (whether or not arising from negligence) by you in connection with the Event.
f. You release RWAV from any action, suits, proceedings, claims, demands, costs and expenses incurred in connection with our acts, omissions or negligence in connection with these Delegate Conditions or any Event. You further indemnify RWAV, its employees, agents, contractors and sub-contractors and agree to make good any action, suits, proceedings, claims, demands, costs and expenses (including legal costs, professional costs and other expenses on a full indemnity basis), incurred in connection with these Delegate Conditions. Any such amount is a debt due and payable within 30 business days of request.
8. General
a. RWAV reserves the right to amend these Delegate Conditions from time to time. Unless notified to you, the terms governing your attendance at an Event will be those in force at the time of your registration for that Event or attendance if you do not need to register (as applicable).
b. The failure, delay, relaxation or indulgence on the part of RWAV in exercising, in part or whole, any power, right or remedy conferred upon that party by these Delegate Conditions do not operate as a waiver of that power, right or remedy.
c. If any provision of these Delegate Conditions is invalid or not enforceable by a court of competent jurisdiction, the relevant term is to be read down and shall otherwise be capable of being severed to the extent of the invalidity or unenforceability without affecting the remaining provisions of these Delegate Conditions.
d. These Delegate Conditions are governed by the laws exercised by the courts in the State of Victoria, Australia. Each party irrevocably submits to the non-exclusive jurisdiction of the courts of that State.
9. Photo, videography, promotion, marketing and social media
You consent to the use of photos and videos in which you might appear. These photos or videos will be taken during the event to later be displayed or be used as part of the event’s promotion on our own independent channels, social media, publications, or third-party publications for marketing purposes.
10. Privacy Statement
a. Protecting your privacy and your personal information is an important aspect of the way RWAV conducts its activities, online and offline.
b. You acknowledge you may be filmed, recorded and/or photographed by RWAV, the media or any other party at the Event and consent to RWAV using the film, sound and/or photograph for RWAV editorial, promotion, publicity and advertising purposes.
c. By submitting a Registration Form, you consent to RWAV collecting, using and disclosing your personal information (including credit card information) to administer the Event. This may include marketing and related uses and updating your continual professional development record unless notified otherwise. RWAV will disclose personal information relating to credit card details for payment processing only.
d. RWAV complies with The Privacy Act 1988 (Privacy Act), ensuring the protection and proper handling of personal information. This encompasses the collection, use, storage, and disclosure of personal information within both the federal public sector and the private sector. Accordingly, RWAV will NOT provide delegate lists at the conference in adherence to these privacy standards. RWAV encourages participants to network and share their own information with sponsors and fellow delegates at their own discretion.
Please contact RWAV at conference@rwav.com.au to update or correct your details.
In all other aspects, RWAV will collect, use and disclose personal information provided to it in accordance with The Privacy Act 1988 (Privacy Act).
